--- title: "QuickBooks Online: How to Report an SBA Loan Payment | LedgerFi" description: Learn how to record SBA loan payments in QBO with this step-by-step guide for small business owners. Simplify your bookkeeping with LedgerFi! image: https://www.ledgerfi.co/hubfs/LedgerFi-OG-Default.png --- Tax Optimization # QuickBooks Online: How to Report an SBA Loan Payment Learn how to record SBA loan payments in QBO with this step-by-step guide for small business owners. Simplify your bookkeeping with LedgerFi! [ Nathan Hodgens ](https://www.ledgerfi.co/resources/author/team-ledger) May 6, 2025 [mailto:?subject=Check%20out%20https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment&utm_medium=social&utm_source=email%20&body=Check%20out%20https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment&utm_medium=social&utm_source=email](mailto:?subject=Check%20out%20https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment&utm_medium=social&utm_source=email%20&body=Check%20out%20https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment&utm_medium=social&utm_source=email) [Tax Optimization](https://www.ledgerfi.co/resources/tag/tax-optimization) #### TABLE OF CONTENTS - [Is Your SBA Loan Set Up?](https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment#Before) - [What if I Don't See My Loan?](https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment#If) - [How to Enter a New Loan Payment ](https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment#Method) - [Conclusion](https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment#Recording) ![QuickBooks Online: How to Report an SBA Loan Payment](https://www.ledgerfi.co/hubfs/AI-Generated%20Media/Images/The%20image%20depicts%20a%20sleek%20laptop%20open%20on%20a%20wooden%20desk%20displaying%20the%20QuickBooks%20Online%20interface%20with%20a%20highlighted%20section%20showing%20loan%20payment%20options%20Surrounding%20the%20laptop%20are%20various%20office%20supplies%20a%20notepad%20with%20handwritten%20notes%20a%20pen%20and%20a-2.jpeg) × Need Help Fast? Talk to an Expert Instantly [** Call now ** ](tel:+18886026210) [ Schedule call ](https://meetings.hubspot.com/jeremy721/web-consultation?uuid=72d6ad92-b616-4404-8180-05ac0a3a20cd) Keeping your transactions up to date is a surefire way to have a healthy business. Especially if your business has decided to take out a loan, such as an SBA loan, for additional funding. You always want to make sure that your payments have been recorded to avoid any missed or late fees. Here, we will go over how you can report an SBA loan payment using QuickBooks Online. ## **Is Your SBA Loan Set Up?** Before recording any new loan payments, we need to make sure that your loan has been properly set up within QuickBooks Online. To do this, follow these steps below: 1. Go to “Accounting” by clicking on the transaction tab. 2. Click on “Chart of Accounts.” 3. Search for your loan. This would be the name that you had given to your loan. 4. Make sure the loan has been set up as a long-term liability. ## Still Have SBA Loan Questions? Talk to an expert directly! Call now at (888) 602-6210 [** Call now ** ](tel:+18886026210) ## **What if I Don’t See My Loan?** If your loan has not yet been set up within QuickBooks Online, then follow these steps below: 1. Follow steps 1 & 2 above and head towards the “Chart of Accounts” section. 2. Click “New.” 3. A new window should appear and prompt you to enter the necessary information: **Name:** Give the loan a clear name, ex: Loan, SBA, etc. **Account Type: **Long-term Liability **Detail Type:** Loan Payable ## **How to Enter a New Loan Payment (Two Methods)** After confirming or setting up your loan in the chart of accounts, you should be ready to move on to the next step of the process and record any new payment made to the loan. There are two methods to this: ### **Method 1:** 1. Locate the transaction in the bank feed 2. Enter the lender's name 3. Assign the loan account 4. Accept transaction ### **Method 2:** 1. Go to your “Dashboard.” 2. Click on the “New” button on the sidebar. 3. Select “Check” if you wrote a check. Otherwise, select “Expense” if paid any other way. 4. You should be prompted with a form; fill out the necessary information for the payment. - **Vendor/Payee:** This would be the lender of the loan - **Bank Account:** Find the transaction for the loan  - **Payment Date:** The date of the transaction - **Category: **Type the reason for the payment, ex: Loan - **Amount of Payment:** Finally, enter the amount of your payment for the loan 5. Save and Close ## Still Have Questions? Talk to an expert directly! Call now at (888) 602-6210 [** Call now ](tel:+18886026210) [ Schedule a call ** ](https://meetings.hubspot.com/jeremy721/web-consultation?uuid=27a565c2-a1b5-4aab-857e-4f61ccf3f514) ## **Conclusion** Recording your SBA loan payments correctly in QuickBooks can be a tedious process; however, it is crucial that your financial reports accurately reflect your business. This can make it easy for bookkeepers who are looking to help your business stay on track! For additional assistance in bookkeeping, [contact our team at Ledgerfi](https://meetings.hubspot.com/jeremy721/web-consultation?uuid=ca861878-cb0c-4847-bcce-aac584da8203) today and let us handle the books! ## Similar posts Business Structure ### [What is: C-Corporation?](https://www.ledgerfi.co/resources/what-is-c-corporation) Learn what a C-Corp is, how it works, & its pros and cons. Understand taxes and how to register your business as a C-Corp with step-by-step guidance. Nathan Hodgens May 21, 2025 Business Structure ### [What is: S-Corporation?](https://www.ledgerfi.co/resources/what-is-s-corporation) Curious about what an S-Corp is and how it affects your small business taxes? Discover the pros, cons, & step-by-step process of registering as an... Nathan Hodgens May 19, 2025 Tax Optimization ### [Understanding Tax Liability: What It Is & What It Means for Your Business](https://www.ledgerfi.co/resources/understanding-tax-liability-what-it-is-what-it-means-for-your-business) Learn what tax liability means for your business, how it's calculated based on entity type, and key tips to minimize what you owe at tax time. Nathan Hodgens Apr 21, 2025 ## Talk to a Small Business Advisor Today ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Nathan Hodgens", "url" : "https://www.ledgerfi.co/resources/author/team-ledger" }, "dateModified" : "2026-04-13T19:06:13.016Z", "datePublished" : "2025-05-06T22:56:31.000Z", "headline" : "QuickBooks Online: How to Report an SBA Loan Payment", "image" : [ "https://www.ledgerfi.co/hubfs/AI-Generated%20Media/Images/The%20image%20depicts%20a%20sleek%20laptop%20open%20on%20a%20wooden%20desk%20displaying%20the%20QuickBooks%20Online%20interface%20with%20a%20highlighted%20section%20showing%20loan%20payment%20options%20Surrounding%20the%20laptop%20are%20various%20office%20supplies%20a%20notepad%20with%20handwritten%20notes%20a%20pen%20and%20a-2.jpeg" ], "mainEntityOfPage" : { "@id" : "https://www.ledgerfi.co/resources/quickbooks-online-how-to-report-an-sba-loan-payment", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://www.ledgerfi.co/hubfs/ledger-logo-green%20(3).svg" }, "name" : "Ledger Fi" } } ``` ```json { "@context" : "https://schema.org", "@id" : "https://www.ledgerfi.co/#organization", "@type" : [ "AccountingService", "LocalBusiness" ], "address" : { "@type" : "PostalAddress", "addressCountry" : "US", "addressLocality" : "Cupertino", "addressRegion" : "CA", "postalCode" : "95014", "streetAddress" : "20065 Stevens Creek Blvd. Ste.B-1B" }, "areaServed" : [ { "@type" : "City", "containedInPlace" : { "@type" : "State", "name" : "California" }, "name" : "San Jose" }, { "@type" : "City", "containedInPlace" : { "@type" : "State", "name" : "California" }, "name" : "San Francisco" }, { "@type" : "City", "containedInPlace" : { "@type" : "State", "name" : "Illinois" }, "name" : "Chicago" }, { "@type" : "City", "containedInPlace" : { "@type" : "State", "name" : "California" }, "name" : "Irvine" }, { "@type" : "City", "containedInPlace" : { "@type" : "State", "name" : "Texas" }, "name" : "Austin" }, { "@type" : "City", "containedInPlace" : { "@type" : "State", "name" : "Arizona" }, "name" : "Phoenix" }, { "@type" : "City", "containedInPlace" : { "@type" : "State", "name" : "Florida" }, "name" : "Orlando" } ], "description" : "LedgerFi provides bookkeeping, payroll, and expert tax strategy coaching for small businesses. 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