Choosing the right accounting software is crucial for managing your business finances efficiently. At LedgerFi, we suggest QuickBooks Online (QBO) for small and medium-sized businesses.
It is a reliable, scalable, cloud-based accounting solution. As the top accounting system for small businesses, QBO has strong features. These features make bookkeeping, financial reporting, and tax preparation easier.
Here are the five key reasons why we recommend QuickBooks Online for your business.
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Cloud-Based for Anytime, Anywhere Access
QuickBooks Online is different from traditional desktop accounting software. It is cloud-based, which means users can access financial data from any device with the internet. This is helpful for business owners, bookkeepers, and accountants alike.
Why This Matters:
- No need to install software on a specific computer.
- Access financials from anywhere—perfect for remote teams.
- Automatic updates keep the software current with tax and accounting regulations.
- Real-time collaboration with your bookkeeper or accountant.
With QBO, you’re no longer tied to a single location to manage your business finances.
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Seamless Bank & Credit Card Integrations
One of the best time-saving features of QuickBooks Online is that it connects directly to your bank accounts and credit cards.
Benefits of Bank Integrations:
- Automatic transaction imports—no more manual data entry.
- Categorization of income and expenses, reducing bookkeeping errors.
- Real-time financial insights, helping you track cash flow.
- Bank reconciliation is simplified, making tax time easier.
These integrations greatly lower the work for your bookkeeper. They also help keep your finances current with little effort.
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App Integrations for Payroll, Payments & More
QuickBooks Online works with many third-party business apps. This makes it a flexible and customizable choice for various industries.
Most Popular QBO App Integrations:
- Payroll: Paychex, Gusto, ADP
- Payment Processing: Stripe, PayPal, Square
- Time Tracking: TSheets, Clockify
- Expense Management: Expensify, Dext
- E-commerce & Invoicing: Shopify, WooCommerce, Bill.com
This means you can automate payroll, accept customer payments, and manage invoices—all within QBO.
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Data Ownership & Admin Access
When setting up QuickBooks Online, it’s critical that the business owner is the primary admin—not the bookkeeper, accountant, or third-party service provider.
Why This Is So Important:
- Full control over your financial data—even if you switch accountants.
- Prevents access issues if a bookkeeper leaves the company.
- Protects against accidental lockouts, which can disrupt business operations.
- Allows you to control user permissions, granting access only as needed.
NOTE: Before setting up QBO, make sure you (the business owner) are the primary admin on the account. We’ve seen businesses run into major issues when financial professionals control account ownership instead of the business itself.
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Scalability for Growing Businesses
QuickBooks Online is designed to grow with your business, making it an ideal solution for small and medium-sized businesses.
Why QBO Is a Scalable Solution:
- Multiple pricing tiers to match your business size and needs.
- Add-on services like payroll, invoicing, and reporting as you scale.
- Multi-user access, so you can grant permissions to bookkeepers, accountants, and employees.
- Enterprise-level features available for businesses that expand beyond startup mode.
Whether you’re a solopreneur, startup, or an established business with employees, QBO can adapt to your needs.
Final Thoughts: Why QuickBooks Online Is the Best Choice
At LedgerFi, we recommend QuickBooks Online because it’s:
✅ Cloud-based for flexibility and remote access.
✅ Integrated with banks and credit cards to automate bookkeeping.
✅ Compatible with essential business apps like payroll and payments.
✅ Designed for business owners to retain financial control (you should be the primary admin).
✅ Scalable for small to medium-sized businesses, with room to grow.
If you need help setting up QuickBooks Online or making it better for your business, contact us at LedgerFi today. Our bookkeeping experts will set up your QBO for success, allowing you to focus on growing your business.
Schedule a consultation today to get started with QuickBooks Online!
